Secretary (OA)
The position is a member of the Health Care Center Executive Team support administrative staff. The incumbent reports to the Administrator, who has direct line responsibility for all services (clinical, support, administrative) at the HCC and is responsible for leadership and coordination of daily operations. The incumbent provides executive level administrative and secretarial services to the Administrator, Associate Chief of Staff, Chief Nurse and Associate Administrator, and provides direction to and coordinates with administrative and support staff. Primary duties include, but are not limited to:
Preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Consolidating and finalizing information from files and documents for supervisor's use. Establishing and monitoring suspense dates and updates supervisor and appropriate staff as deadlines occur. Receiving telephone calls/in-person visitors and referring or responding appropriately. Maintaining management's calendar by coordinating meeting arrangements, scheduling meetings and conferences. Establishing and maintaining office procedures (key mgmt. & govt vehicle mgt) and records in accordance with applicable regulations. Is point of contact for ADPAC needs for PAS. Using varied and advanced functions of Microsoft Office (Word, Excel, Power Point, Outlook, etc) software to create, format, modify and print a variety of letters, reports, memos and other documents. Interacting with staff to complete timekeeping and timekeeping reports and submitting corrections. Work Schedule:
Monday - Friday, 8:
00 AM to 4:
30 PM or 7:
30 AM to 4:
00 PM Position Description/PD#:
Secretary (OA)/1917/1918 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/11/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position in this series, you must have served 52 weeks at the GS-05. For a GS-07 position in this series, you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. You may qualify based on your experience as described below:
Specialized Experience for the GS-6 level:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05. Specialized experience for the Secretary (Office Automation) occupation includes but not limited to:
Prepare correspondences, reports, and newsletters, and proficient in the use of Word, Outlook, Excel, PowerPoint, and internet application. Must be able to type at least 40 words per minute. Specialized Experience for the GS-7 level:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06. Specialized experience for the Secretary (Office Automation) occupation includes but not limited to:
Provide administrative support and assistance to a management team, assist in managing and troubleshooting problems, establish priorities and work independently to assure smooth and timely flow of work, knowledge of the administrative and clinical services and programs of a medical center. Must be able to type at least 40 words per minute. You will be rated on the following Competencies for this position:
Interpersonal SkillsSelective Placement FactorTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Estimated Salary: $20 to $28 per hour based on qualifications.
Preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Consolidating and finalizing information from files and documents for supervisor's use. Establishing and monitoring suspense dates and updates supervisor and appropriate staff as deadlines occur. Receiving telephone calls/in-person visitors and referring or responding appropriately. Maintaining management's calendar by coordinating meeting arrangements, scheduling meetings and conferences. Establishing and maintaining office procedures (key mgmt. & govt vehicle mgt) and records in accordance with applicable regulations. Is point of contact for ADPAC needs for PAS. Using varied and advanced functions of Microsoft Office (Word, Excel, Power Point, Outlook, etc) software to create, format, modify and print a variety of letters, reports, memos and other documents. Interacting with staff to complete timekeeping and timekeeping reports and submitting corrections. Work Schedule:
Monday - Friday, 8:
00 AM to 4:
30 PM or 7:
30 AM to 4:
00 PM Position Description/PD#:
Secretary (OA)/1917/1918 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/11/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position in this series, you must have served 52 weeks at the GS-05. For a GS-07 position in this series, you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. You may qualify based on your experience as described below:
Specialized Experience for the GS-6 level:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05. Specialized experience for the Secretary (Office Automation) occupation includes but not limited to:
Prepare correspondences, reports, and newsletters, and proficient in the use of Word, Outlook, Excel, PowerPoint, and internet application. Must be able to type at least 40 words per minute. Specialized Experience for the GS-7 level:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06. Specialized experience for the Secretary (Office Automation) occupation includes but not limited to:
Provide administrative support and assistance to a management team, assist in managing and troubleshooting problems, establish priorities and work independently to assure smooth and timely flow of work, knowledge of the administrative and clinical services and programs of a medical center. Must be able to type at least 40 words per minute. You will be rated on the following Competencies for this position:
Interpersonal SkillsSelective Placement FactorTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
- Department:
0318 Secretary - Salary Range:
$37,843 to $54,670 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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