File Clerk (OA)
The position works extensively with the Health Information Management Section (HIMS) of the Salisbury VAMC Health Administration Service (HAS). This position is responsible for carrying out a variety of health information functions. The incumbent performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. The incumbent assists with the control of all information arriving and leaving the file room. The incumbent interfaces with personal computer (PC) applications as well as numerous Veterans Health Information Systems and Technology Architecture (VistA) applications. Incumbent reviews scanned document in CPRS and VistA Imaging Display to ensure image captured is an exact replica of the original document (this includes size of the document). The incumbent analyzes and researches numerous and varied medical and administrative reports received from non-VA health care facilities when making a determination as to how these documents are to be indexed. The incumbent maintains a daily productivity spreadsheet of scanning and indexing activities. The incumbent is responsible for tracking, retrieving and performing follow-up activities on health records. Incumbent is responsible for documentation of follow-up activities. Maintains a tracking system to follow up on missing, incomplete or unauthenticated documents to assure timely scanning. Introduces and explains non-VA health record documents to medical center staff and assists them in understanding how to recognize which nomenclature and indexing term to use. Ensures regular quality checks are carried out according to prescribed timeframes and criteria. The incumbent notifies the Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly or are corrupted. The incumbent will adhere to established productivity and performance standards. Participates in planning sessions to establish goals and objectives; identifies problem areas requiring corrective action. Performs other related duties and special projects as assigned by CHIMS, direct supervisor or designee. Work Schedule:
Monday through Friday various tours Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk (OA)/PD019590 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/29/2019. Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. You may qualify based on your experience and/or education as described below:
GS-4 Level:
One (1) year of general experience equivalent to at least GS-3 level. General experience is defined as experience which has provided (a) progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Or Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed two (2) years above high school. OR Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. Example:
the position to be filled is a File Clerk, GS-4. An applicant has 8 months of qualifying experience and 20 semester hours of college. The applicant meets 67 percent of the required experience and 33 percent of the required education. Therefore, the applicant meets 100 percent of the total requirements and is qualified for the position. NOTE:
If using education combined with generalized experience to qualify, a copy of your transcript is required. Clerical Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience Physical Requirements:
Moderate lifting:
(15-44 pounds); Moderate Carrying (15-44 pounds); Straight Pulling (less than 30 minutes); Pushing (less than 30 minutes); Reaching above shoulder; Use of fingers; both hands required; walking (up to 6 hours); Standing (up to 6 hours); repeated bending (up to 1 hour); ability for rapid mental and muscular coordination simultaneously; near vision correctable at 13 to 16; hearing (aid permitted).Selected applicants will be required to complete an online onboarding process. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday through Friday various tours Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk (OA)/PD019590 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/29/2019. Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. You may qualify based on your experience and/or education as described below:
GS-4 Level:
One (1) year of general experience equivalent to at least GS-3 level. General experience is defined as experience which has provided (a) progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Or Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed two (2) years above high school. OR Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. Example:
the position to be filled is a File Clerk, GS-4. An applicant has 8 months of qualifying experience and 20 semester hours of college. The applicant meets 67 percent of the required experience and 33 percent of the required education. Therefore, the applicant meets 100 percent of the total requirements and is qualified for the position. NOTE:
If using education combined with generalized experience to qualify, a copy of your transcript is required. Clerical Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience Physical Requirements:
Moderate lifting:
(15-44 pounds); Moderate Carrying (15-44 pounds); Straight Pulling (less than 30 minutes); Pushing (less than 30 minutes); Reaching above shoulder; Use of fingers; both hands required; walking (up to 6 hours); Standing (up to 6 hours); repeated bending (up to 1 hour); ability for rapid mental and muscular coordination simultaneously; near vision correctable at 13 to 16; hearing (aid permitted).Selected applicants will be required to complete an online onboarding process. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$30,344 to $39,442 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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